TITLE:   Payroll Clerk

CATEGORY:  Classified/Clerical

SALARY:  Berrien County Schools Salary Scale Payroll Clerk

FLSA EXEMPT:  No

JOB GOAL:  To provide payroll and benefits services for the school system.

REPORTS TO:  Director of Finance & Business Services

QUALIFICATIONS/REQUIREMENTS:

1. Minimum of a high school diploma, or equivalent, with considerable experience in business and bookkeeping.
2. Knowledge of standard bookkeeping procedures and ability to operate business machines; general computer proficiency and ability to stay current with software.
3. Must be experienced in the administration of employee benefit programs, including health and wellness programs, life and disability insurance, tax-deferred plans, retirement plans, leave programs, FMLA, workers compensation, etc.
4. Considerable knowledge of business English, spelling, mathematics, and office practices
5. Ability to work well with the public and other staff members, both in person and over the phone.
6. Ability to communicate well, written and oral.
7. Physical demands - must be able to sit, stand, and walk the majority of the day: lift and carry twenty (20) to thirty (30) pounds frequently.  Job also requires some bending and stooping.

JOB DUTIES: 

1. Processes all payrolls, enters and/or docks salary and tax information for making deductions for income tax, retirement, and related items.
2. Processes employee leave and substitute pay from AESOP system.
3. Processes extra pay for Bus Driver field trips/clubs/sports related trips.
4. Imports afterschool template for extra pay.
5. Prepare final payroll registers and issue checks for all payrolls. Verify accuracy of payrolls.
6. Pay invoices associated with annuities, GAE, PAGE, Credit Union and Christmas club, TASC.
7. Prepare periodic reports of earnings, taxes, and deductions.
8. Prepares quarterly wage reports.
9. Post payroll to the system.
10. Processes monthly tax withholdings to IRS and Georgia Tax Center.
11. Compile employee information and prepare respective W-2 forms.
12. Process child support billings and/or employee garnishments as instructed.
13. Process monthly reports to TRS for active and retirees.
14. Accurately process TRS sick leave certifications as needed.
15. Verify past and present employment when proper requests are received.
16. File required reports to Department of Labor.
17. Processes CPI Cycle 3 transmission.
18. Attend approved training sessions, staff development activities, and required meetings, remaining up-to-date on current laws and regulations governing benefits administration.
19. Back up the front desk receptionist when needed.
20. Perform other duties as assigned by supervisor.

TERMS OF EMPLOYMENT:  Position works 230 days.

EVALUATION:  Performance is evaluated in accordance with the personnel policy on classified evaluations.

Revised Aug 2019